Project Establishment

What we do	How we do it	Documents
Project Establishment	Establish project plan Confirm roles & responsibilities Confirm program and budget	Project Quality Plan Engagement Agreements Time Schedule Budget
Site	Obtain information on site, heritage, Authority, building owner requirements Inspect site
Data Collection	Walk through existing premises Collect briefing data through interviews – corporate image – future directions – staff projections – functional relationships/interactions -issues
Workplace Standards	Review existing space standards and fit out guidelines. Determine work practices through interviews, focus groups and observations Develop appropriate space standard Policy for this project.	Workplace Standards
Support Facility Requirements	Collect data on special area Requirements (such as data centre, training facilities, mail room etc) through interviews requirements
Space Forecasting	Develop area projections based on Present and future staffing levels	Staff and Area Projection
Generic planning	Formulate planning approach, including built zones, open areas, circulation paths and facility locations	Generic Planning
Stack and Block Plans	Locate departments based on Preferred operating proximities	Stack and Block Plans
Risk Assessment	Risk Assessment Review	Risk Ratings
Design Brief	Consolidate all information above into	Design Brief

Concept Design

What we do	How we do it	Documents
Space Planning	Prepare Space Plans for Each Development	Space Plans
Storage	Review Storage Requirements Recommend Policy (Centralised or Localised) and Systems
Furniture	Audit Furniture & Review Reuse Options (if required) Review Workstation Options Prepare Furniture Proposals Construct Prototypes and Obtain Samples for Review	Furniture Design Concept
Finishes	Prepare Preliminary Finishes And Colour Scheme Proposals Prepare graphics proposals	Preliminary Finishes Concept Graphics Concept
Cost Plan	Assist Quantity Surveyor to Prepare Preliminary Cost Plan Review and Adjust Design	Preliminary Cost Plan
Compliance	Liaise with Local Authorities Liaise with Building Owner
Consultants Briefing	Brief Consultants on Design Intent
Meetings	Attend Design & Project Control Meetings
Concept Review	Concept Design Review
Client Approval	Present to client for Review	Client Sign Off

Design Development

What we do	How we do it	Documents
Develop Detailed Design Proposal	Prepare Detailed Plans by Department, Incorporating Storage, Equipment and Support Facilities	Detailed Space Plans Client Sign Off
Compliance	Review Designs for Regulatory Compliance
Develop Finishes And Furniture Design Proposals	Develop Finishes and Furniture Design Proposals and Include Colour And Material Palettes Reflecting Environmentally Sustainable Design Principles Source Australian Made Products (As Required)	Developed Finishes And Furniture Design Proposal
Obtain Client Approval	Present Design Proposals	Client Sign Off
Review Long Lead Time Items	Identify Long Lead Time Items, Initiate Procurement Strategy	Procurement Strategy
Review and Coordinate Consultants Services	Review Engineering Design Intent Finalise Special Areas
Review Design Details	Review Details for Ease of Construction And Cost
Design Cost Check	Review Design Cost with QS Against Cost Plan Review and Adjust Design	Updated Cost Plan
Construction Certificate	Prepare Documents for Construction Certificate Obtain consultant Certification	Construction Certificate
Meetings	Attend Design, Coordination and Project Control Meeting
Design Review	Design Development Review

Contract Documentation

What we do	How we do it	Documents
Construction Drawings	Prepare Contract Drawings including Demolition Plans, Partition Plans, Furniture Plans, Finishes Plans, Ceiling Plans, Elevations, Construction Details, Joinery Details, Systems Furniture Details, Signage Details etc	Tender Drawings
Specification	Prepare Specification which Identifies Quality of Workmanship and Materials Prepare General Conditions of Contract And Preliminaries	Tender Specification Tender Conditions Preliminaries
Schedules	Prepare Schedules of Furniture, Fittings, Hardware, Doors, Finishes and Equipment Prepare Schedules of Prime Cost Sums and Provisional Sums (if Required)	Tender Schedules
Documentation Cost Check	Review Documented Cost with QS Against Cost Plan Review and Adjust Documents	Pretender Cost Plan
Service Documents	Review and Mark Up Services Documents as Necessary Establish Coordination Plan Between Architectural and Services Requirements	Engineering Documents
Meetings	Attend Coordination and Project Control Meetings
Contract Review	Contract Documentaion Review
Client Approval	Issue Client with Documents for Review and Approval	Client Sign Off

Construction

What we do	How we do it	Documents
Tender	Issue Documents to Invited Tenderers Answer Queries and Issue Addenda As requested
Tender Evaluation	Attendance at Opening of Tender Evaluate Offers in Relation to Recent Market Activity Negotiate Tenders Analyse Tender Offers – all as required	Tender Analysis
Construction Control Inspection	Inspect and Review all Shop Drawings Inspect the Quality of Construction Inspect all of Site Manufactured Items (eg. Joinery) Inspect Furniture Prepare Progressive Defects Lists for Immediate Rectification	Quality Assurance Reports/Form Sign off
Contract Administration	Issue Site Instructions Monitor the Progress of the Works Administer Variation Claims Evaluate and Certify Progress Claims And Purchase Orders Issue Certificate of Practical Completion and Final Certificate	Progress Reports Dashboard Report Claims/VOWD report
Meetings	Attend Site and Project Control Meetings
Final Handover	Assist Relocation and Project Control Meeting	Completed Projects

Post Construction

What we do	How we do it	Documents
Defects Rectification	Oversee Rectification of Defects
As Built Documentation	Update Documents to Reflect As Built Condition Arrange for As Built Documents from Engineers
Obtain Warranties	Review and Approve Operations, Maintenance and Technical Manuals
Defects Liability Period	Monthly Site Inspections for Defects Rectification Prepare Defects Lists Authorise Release of Retention Money Held on Contractor	Final Certificate